INSTRUCTIONS FOR ORAL PRESENTATION

PowerPoint Instructions 

• Please use only Microsoft office PowerPoint 97-2007 format (*.ppt, *.pptx) for your presentations. Otherwise it's not guaranteed that they will open successfully on an on-site PC. Please come to the Speakers´ Ready Room several hours before your presentation. We recommend you to save your PowerPoint presentation using PPT format instead of PPS.

• Please note that we cannot guarantee the quality of MacIntosh-based presentations, please check in advance their Windows compatibility.

Pictures/Videos 

• JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.

• Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.

• In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties. 

Fonts 

• Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.

• Suggested fonts: Arial, Times New Roman, Tahoma

• If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
            - Click on „File“, then „Save As“
            - Check the „Tools“ menu and select „Embed True Type Fonts“

How to save your presentation 

• Please submit your presentation in one of the following disc or medium:
            - CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW)
            - USB flash disc

• Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.

• In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.

• Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.

• DVD-RAM - will not be available.

How to submit your presentation

• Please come to the Speakers´ Ready Desk at least 2 hours before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers´ Ready Desk one day before the day of your presentation.

• Speakers´ Ready Desk location will be marked in the final programme brochure. 

Opening Hours

Other information 

• Laser pointer will be available in main meeting room.

• Your own laptop for the presentation is not desirable

• When your session is over, your presentation will be deleted from all computers, no copies or backups will be made.

• All speakers are requested to keep the time of their presentation.

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